How to Set Up Fair Tennis & Pickleball Court Reservations

Looking for a fair way to run tennis and pickleball court reservations? Court holds should not live in a group chat or a clipboard at the gate. Prime evening slots get claimed twice, one team monopolizes the best surface, and whoever “owns” the calendar becomes the referee.

HoldATime.com is how clubs set numbered courts, booking limits, Groups, and QR check-in so tennis and pickleball prime time stays fair. Publish a booking page for tennis courts, pickleball courts, basketball courts, and sports fields, then let players hold an open slot on their phone. See court reservation software for tennis and pickleball. Start on the Free plan — no credit card — with a free landing page, 50 future reservations, a 14-day booking window, and unlimited amenities and users.

Who can book tennis, pickleball, and court reservations

In Customer features you control onboarding. Two options cover most clubs:

• Only people you add. Invite or import customers from a spreadsheet. Only that list can sign in and reserve courts or fields — ideal for members-only clubs and private communities.
• Open registration. Anyone can create an account for your organization from your public page or QR poster and start booking — useful for municipal courts, open play, league fields, or guest-friendly facilities.

The public page can be open to anyone, limited to registered members of that organization, or turned off. Reservations can also be paused when you need a break.

Need different people on different surfaces? Create Groups — for example Coaches vs Teachers, or league players vs open-play members — and restrict each court or field so only those groups can reserve it. Leave a resource unrestricted when everyone on your roster should be able to book.

Tennis, pickleball, basketball courts, and sports fields

Add each surface as its own resource — or group multi-unit inventory when you have Court 1–4 under Tennis Courts, several pickleball courts, a basketball court bank, or practice fields A/B. Different amenities can use different rules: short pickleball slots, longer tennis blocks, basketball open gym windows, or field holds for practices and games.

QR code booking at the court or field

Print a QR poster and hang it where players already look — fence, kiosk, bleachers, or clubhouse door. Scanning opens your public booking page so people can check availability and hold a slot on their phone. After they reserve, they get a printable QR pass to show on-site. Same flow on phone or tablet; no separate app store install required.

Reservation rules that keep play fair

Set restrictions per amenity (for example, Tennis Court 1, Pickleball Court A, Basketball Court, or Soccer Field) so the calendar enforces policy for you:

• Maximum duration per hold
• Daily hold limits (one court or field session per day, for example)
• Cleanup buffers between bookings
• Booking windows and how far ahead players can reserve
• Optional board or staff approval before a hold is confirmed
• Optional recurring reservations (Daily, Weekly, or Monthly) when an admin enables them on that court or field

Fair-use becomes the default instead of a reminder email after the conflict already happened. Leave recurring off for open play; turn it on where coaches or leagues need a standing series. For coach and team practice coordination—including shared calendars on public courts—see coach and team practice scheduling software with HoldATime.

Get sports court and field reservations live quickly

Create your organization, add each tennis, pickleball, or basketball court and each sports field as a resource, set rules, publish the booking page, choose open, registered members only, or no public page, then print a QR poster and take a test reservation. For a step-by-step walkthrough, see how to set up amenity reservations with HoldATime. See court reservation software for tennis and pickleball, or sign up free and start in minutes.

Resources stay free until you add an optional booking fee. Connect Stripe from Settings → Billing on Core or Pro (not Free). Bookers pay the listed fee at Stripe Checkout; money goes to your organization’s Stripe account and HoldATime keeps $0. Details: how to set up payments for resource reservations.

Free plan and pricing

Start on the Free plan with no credit card: a free landing page, up to 50 future reservations, a 14-day booking window, and unlimited amenities and users. When you need higher capacity, payments, a longer booking horizon, or branding control, see HoldATime pricing for Core, Pro, and Enterprise — or get started free and take your first court or field reservation today.

If you manage an HOA, you may also be interested in HOAResidents.com. It includes the same amenity booking capability as HoldATime, plus HOA-specific features such as a free public website, resident portal, documents, announcements, messaging, and board tools — at a very similar price point.