Rooms and workspaces
Meeting room reservation software
Give staff one calendar for meeting rooms, conference rooms, and shared workspaces. Show live availability, prevent double bookings, set duration limits and buffers, and let the right Groups reserve.
Meeting rooms, conference rooms, and shared workspaces should not live in an email thread. Staff need live availability for numbered rooms and classrooms so two groups cannot claim the same slot.
HoldATime.com is meeting room reservation software: one calendar for conference rooms and shared workspaces, duration limits and buffers, Groups, optional approval, QR posters, and conflict prevention.
Numbered rooms, classrooms, and live availability
Add Conference A, Conference B, and Classroom 12 as units, or as separate amenities when the rules differ. A hold locks only that room, so another team can still take an open room at the same time. The shared calendar shows what is already reserved.
Recurring meetings, Groups, and booking rules
Admins can enable recurring reservations so a standing staff meeting stays on the calendar. Use Groups so teachers, staff, and clubs only reserve the rooms they should. Set duration caps, cleanup buffers, and optional approval before a large hold is confirmed.
QR booking and conflict prevention
Hang a QR poster at the door. Scanning opens live availability; after someone reserves, they get a printable pass. The calendar blocks a second hold on the same room at the same time.
Schools that share classrooms with gyms and fields can start from school facility scheduling.
Start on the Free plan — no credit card — with a free landing page, 50 future reservations, a 14-day booking window, and unlimited amenities and users. See HoldATime pricing when you need higher capacity.
Resources stay free until you add an optional booking fee. Connect Stripe from Settings → Billing on Core or Pro (not Free). Bookers pay the listed fee at Stripe Checkout; money goes to your organization’s Stripe account and HoldATime keeps $0. Details: how to set up payments for resource reservations.
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- HoldATime pricing
Frequently asked questions
Can we book several meeting rooms on one calendar?
Yes. Add Conference A, Conference B, and Classroom 12 as units, or as separate amenities when the rules differ. A hold locks only that room, so another group can still take an open room at the same time.
Do meeting rooms support recurring reservations?
Admins can enable recurring reservations (daily, weekly, or monthly) on a room so a standing staff meeting stays on the calendar without re-entering it every week.
Can different teams book different rooms?
Yes. Use Groups so teachers, staff, and clubs only reserve the rooms they should. Optional approval keeps large holds off the calendar until someone reviews them.