Practice and rooms

Coach practice and meeting room scheduling software

Give coaches and staff one calendar for fields, courts, and conference rooms. Invite the right Groups, optionally allow recurring practice holds, and stop double-booking Field 2 from a group chat.

Get started free See pricing Read the coach practice scheduling guide

Coach practice scheduling should replace the group chat where two teams claim Field 2 for the same Tuesday night. Meeting rooms have the same problem when holds live in email.

HoldATime.com is free team practice and meeting room scheduling software: shared calendars, Groups, optional recurring holds, and QR posters. Start on the Free plan — no credit card — with a free landing page, 50 future reservations, a 14-day booking window, and unlimited amenities and users.

Practice fields, courts, and conference rooms

Add each field, court, or room as an amenity—or multi-unit inventory when you have Field 1–3 or Conference A/B. Duration caps and cleanup buffers keep a youth sports calendar fair.

You do not have to own the facility

Leagues often use HoldATime as the communication layer for public courts. When a coach reserves Tuesday 6–7pm, other coaches in the same organization see that hold.

Schools that need higher Free capacity can apply for Public School Starter.

Amenities stay free until you add an optional booking fee. Connect Stripe from Settings → Billing on Core or Pro (not Free). Bookers pay the listed fee at Stripe Checkout; money goes to your organization’s Stripe account and HoldATime keeps $0. Details: how to set up payments for amenity reservations.

Frequently asked questions

Can coaches book recurring practice times?

Admins can enable recurring reservations (daily, weekly, or monthly) on a field, court, or room so a season practice block stays on the calendar without re-entering it every week.

Do we have to own the facility?

No. Leagues often use HoldATime as the shared communication layer for public courts and fields. When a coach reserves Tuesday 6–7pm, other coaches in the same organization see that hold.

Can teachers and coaches book different rooms?

Yes. Use Groups so teachers, coaches, and clubs only reserve the amenities they should. Schools that need higher Free capacity can apply for Public School Starter.